MRC Meeting Minutes 11.06.08
Members Present: Ed Cook, Is Temkin, Bill Hill, Mayor Bingham, Mike Clark
Also Present: Stephen Nocera, Mayoral Aide; Lorel Purcell, O&G; Robert Roach, Friar Associates.
1.The meeting was opened at 6:30 PM, on a motion from Bill Hill seconded by Mayor Bingham .
The Minutes of the MRC Meeting of 10.23.08 were amended to correct a typographical error of item #6; the dollar amount was corrected to read $81,200.00 rather than $81,2000.00. The amended minutes were approved on a motion by Mayor Bingham, seconded by Bill Hill.
An update of the Traffic Building project reflecting the inclusion of a pole building was presented by Mike Clark and Bob Roach of Friar Associates. Mr. Clark reviewed that consideration was being given to a pole building rather than a conventional foundation structure in order to reduce the costs associated with processing of polluted soil disturbed by foundation excavation. Mr. Roach presented an opinion regarding the suitability of the building, and the reduced impact of soil removal involvement. Lorel Purcell of O&G stated that there would be an appreciable savings through the use of a pole building, and would have a definitive amount once the pole building specifications are complete. Mr. Clark stated that there was no seasonal limitation on
construction of a pole building and that the time to erect a pole structure would be approximately two weeks plus four to six weeks manufacturing time. The project will bie bid concurrently with City Hall construction bids in order to take advantage of group pricing between the two project sites. It is estimated that construction bids will be advertised on schedule in mid December, 2008.
Mr. Roach presented an update on the status of City Hall vault plans for the City Clerk’s office, based on the results of a meeting at City Hall attended by State of Connecticut Records Department director and Field Analyst held on 11/05. The City Hall vault will require a State variance from current regulations due to the original construction materials of the building as well as proposed materials required for use due to accessibility with the structure. Friar has forwarded a request for variance approval to the State of Connecticut Records Management Director.
Mr. Roach updated the MRC on the status of the Probate vault. He stated that a design would be forwarded to the State for their approval after the City Clerk vault status was finalized.
Ms. Purcell presented a preliminary cost estimate of the Probate vault based on the current plan, a revision will be presented within four weeks to include State mandated
MRC Meeting Minutes 11.06.08
changes to the current design.
Mr. Roach presented an overview of Friar overall project status and the “next steps” for the firm. Friar Associates is on schedule with detailed design drawings being at the 95% completion stage. Drawings have been forwarded to O&G for associated detailed costing and the beginning task of construction bid preparation.
Mr. Clark stated that the temporary City Hall vault design has been approved as revised by State officials, and is now being costed by the prospective landlord. Assuming costs are inline with budget, final lease negotiations will occur and personnel relocation is on schedule.
Ms. Purcell presented O&G’s current schedule results and a general overview of their next steps. The project remains on schedule.
Mr. Clark stated that the City had received the contract for commissioning services from Horizon Engineering and anticipated that the City’s review would be completed by next Friday and forwarded to Horizon’s legal department for final signatures. He stated that Horizon’s project manager, Michael Dooley was already interfacing with Friar Associates.
Under “other Business”, Mr. Clark requested that O&G prepare a review for the MRC budget task group in preparation for an upcoming Board of Finance review.
There being no other business to conduct, the meeting was adjourned at 7:47 PM on a motion by Mayor Bingham, seconded by Bill Hill.
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